Content Archival Policy

Purpose

This policy governs the archiving of outdated or superseded content on the RPGMC Kangra website.

Archival Criteria

Content is archived when:

• It is no longer accurate or relevant
• It has been superseded by newer content
• The retention period has expired
• Regulatory requirements have been met

Retention Periods

Content Type	Retention Period	Archival Action
Notices / Circulars	3 years	Archived, accessible by search
Tenders	5 years	Archived with index
Academic Calendars	3 years	Archived
Annual Reports	10 years	Archived
Policy Documents	Current + 2 superseded versions	Archived
News / Events	2 years	Archived
Faculty Profiles	Until 2 years after separation	Archived

Archived Content

• Archived content is removed from main navigation but remains accessible via search
• Archived documents are preserved in the document repository
• Permanent deletion is authorised only by the Principal or designated officer

Responsibility

The Content Management Team is responsible for identifying and archiving content according to this policy.